The Department of Administration and Management

I. GENERAL INFORMATION.

The Department of Administration and Management was separated from the Personnel and Administration Department.

1. Leaders from 2007 up to present.

Head:

v Mr: Hoang Van Khanh (2007-2008)

v Mrs. Le Thi Lan - Term (2008-2015)

v Mr. Tran Tuan Dat (2015 - present)

Deputy Head:

v Mr. Tran Viet Hung (2008 - present)

v Mr. Tran Tuan Dat (2010 - 2015)

v Mrs. Nguyen Thi Thu Hoai (2016 - present)

2. Staff

- 02 master’s degrees; 05 bachelor’s degrees; 02 associate’ degrees; 03 intermediate degrees and 11 other qualifications

- 01 Head, 02 Deputy Head, 04 Drivers, 04 Clerks, Receptionists, 03 staff managing classrooms, 02 water and electricity staff, 06 guards, 01 staff monitoring the basic construction.

- 2 subordinate units: Administrative and Clerical Group and the Security Group

II. FUNCTIONS AND TASKS

- Consulting the Board of Managers on administration management.

- Making plans to manage, use, purchase, repair and upgrade infrastructure, and stationery.

- Being responsible for administrative management, archives, conferences service.

- Managing land, property, housing, construction works, electricity and water, household registration of staff in the university.

- Operating the use of equipment, working rooms, meeting rooms, classrooms and other assets.

- Implementing security and defense, flood and storm prevention.

- Receiving official documents, mails, telegrams, faxes ...

- Transferring official documents, mails, faxes ... to the units inside and outside the university.

- Printing and backing up all kinds of official documents.

- Managing and operating the document management software system (I office).

- Managing and using seals, providing letters of recommendation and working papers, managing the installation and use of telephones in the university.

- Welcoming guests, guiding guests to handle the work, managing the guest room and preparing accommodation for visitors to work at the university.

- Serving the sound, lights, ceremonies decoration for meetings, conferences, seminars… organized by the university.

- Managing the working hours of the university.

- Managing infrastructure, facilities, equipment, electricity, water, office equipment, stationery, ...

- Consulting on the establishment of rules and regulations about ensuring security and safety of the university

- Coordinating with the Finance Department in carrying out the procedures for payment of construction, repairing and expenditure in accordance with the current regulations.

- Advising the Board of managers on project management, supervision of construction of Hoa lư University in a new place.

III. OBJECTIVES, ACHIEVEMENTS AND DEVELOPMENT ORIENTATIONS

- Strengthening the effectiveness of management, building the team with solidarity, unity and determination to fulfill assigned tasks well.

- Performing the social and political activities as well as the activities assigned by the Board of managers...

- Being awarded Certificates of merit by People Committee of Ninh Binh province and the university.

- Being awarded the Certificate of merit by People Committee of Ninh Binh province for outstanding achievements in the emulation movement in 2008-2009; 2010-2011.

- Being awarded the title of “Excellent Labor group” in the emulation movement by People Committee of Ninh Binh province in the school year 2009-2010; 2013-2014.

- Being awarded the Certificate of merit for outstanding achievements in implementing the "School Safety" movement by the Manager of Ninh Binh Provincial Public Security Department in the school year 2015-2016.